All learners at Seven Summits Centre for Learning may leave the centre during their lunch break. They must be back and ready to work at the end of the lunch break. Abuse of this privilege may result in the privilege being rescinded. If a learner wishes to
leave the centre at other times of the day, permission must be sought from one of the mentors or administrators. With written parental consent at the beginning of the year, each request is determined on a case by case basis by the mentors and/or administrators. Learners must sign in and out on the designated form located just outside the office. In some cases, an email, written note or phone call from the learner’s parent will be required in order to allow the learner to leave.
Safe and Caring Learning Environment
Seven Summits Centre for Learning is a drugfree, alcoholfree, tobaccofree and weaponfree Centre. This applies to all Centresponsored activities beyond regular Centre hours, as well as to the regular Centre hours.
Inappropriate behaviour can consist of, but is not limited to:
● drug use
● alcohol use
● tobacco use
● firearm possession
● bullying, cyberbullying, harassment, and marginalization
● threat and intimidation
● violence in any form
● abuse in any form
● discrimination in any form including race, colour, gender, religious beliefs, sexual orientation, ancestry or national origin
● retribution against a person who has reported incidents
● fighting (or play fighting)
● lack of respect for others, including teasing
● throwing objects
● defiant behaviours, insolence
● public displays of affection that are too overt in a romantic or sexual nature
● unauthorized leaving of the centre’s ground
Forms of unacceptable conduct cited above are only examples and are not intended to be an allinclusive list.
These will be applied in a fair and consistent manner, respecting individual rights, responsibilities, age, maturity; and be restorative rather than punitive in nature.
Inappropriate behaviour may have one or more of the following consequences:
● review of the expectations
● restorative acts to the centre, community, centre personnel or others involved
● suspension of inclusion in activities, events, training etc.
● parents notified
● meeting with parents
● shortterm (inschool or home) suspension up to 5 days
● longterm (over 5 days) suspension
● consultation with police and/or fire department
Learners are expected to abide by the School Code of Conduct and the Participation Agreement when travelling to and from centre and when participating in centre activities offsite. Accordingly, learners may be disciplined for violations that occur off centre property and outside of instructional hours if such violations adversely affect learners or the operation of the centre.
We believe that as our learners become older, more mature andmove through successive grades, our expectations of them rise. There should be increasing personal responsibility and selfdiscipline.
Expulsion should be viewed as a last resort. Every effort will be made to rehabilitate the learner to make the appropriate decisions both for this program and for life. We are an organization that assists learners to adapt rather than an organization to be feared as an autocratic system that takes advantages of the unequal power balance between the learner and the system.
Expulsion should be considered as a consequence only in these two serious situations:
- Following a willful and pre planned major act that poses a threat to the psychological, emotional, physical, and legal well being of the members of the Academy and the Seven Summits organizations.
- When several attempts at changing an unacceptable and/or disruptive behaviors have been tried and have failed (Habitual Offender)
As soon as possible after the offense has been committed, the learner is informed both verbally and in writing about the serious nature of the misconduct. He or she is given this information at a meeting that includes the appropriate representatives from the following bodies:
● The Seven Summits Learning Centre
● The Red Mountain Academy (if applicable)
● The Home Stay Parents (if applicable)
● The Coaches (if applicable).
At this meeting, the learner is told, in clear language, the following:
● The precise nature of the offense
● The dangers associated with the offense
● The behavioral chances expected and required
● The time frame to implement these changes
● The assistance the student will receive in implementing the changes
● That failure to implement these changes satisfactorily may result in an expulsion from the program
The meeting will appoint one of the adult representatives to monitor the learner’s progress and to act as his/her advisor. Before the meeting takes place, the learner’s parents will be notified and will be required to confirm, in writing, that they have been fully informed and that they understand the process. The parents will also be advised that should an expulsion be implemented, and the learner is residing with a homestay family it will be their responsibility to make the financial, travel, and other arrangements to get their child home safely and in a timely manner.
At the pre set date, the learner, the monitor, and the committee will meet again to determine the next stage in the process. These are the options:
● If the student has made the necessary adjustment, the case may dropped
● If the adjustments are only partly met but the situation has improved enough, a new time frame may be set
● If the adjustment to date is less than satisfactory or the condition has worsened, the learner may face expulsion.
It is expected that the learner’s monitor will keep the learner, his/ her parents, and the Committee informed on the progress.
The monitor can recommend time extensions and the involvement of outside resources such as counselors, medical officers, etc. It will be the monitor’s responsibility to make a recommendation on how to proceed.
If an expulsion is implemented, and the learner is residing with a homestay family it will become the learner’s parents’ responsibility to make the necessary organizational and financial arrangements to get the learner back home safely. The parents will have been notified of this responsibility at the following times:
● during the admission process
● at the beginning of the expulsion process (see above).
The expulsion will be conducted in an impersonal, professional, businesslike manner.
Dress and Physical Appearance
Learners should dress tastefully and in a socially acceptable manner befitting a learning environment. The centre supports ideals of educated, healthy, safe, responsible and respectful living. Dress and appearance which disrupts the educational process will not be permitted. Dress should not offend anyone. Reference to vulgarity, illegal drugs, alcohol, promotion of violence or disrespect to any group, is considered unacceptable.
Hats may be worn in the centre, however, the staff reserves the right to ask learners to remove their hats in the classroom, at assemblies, and at other learner gatherings.
Inappropriate slogans or badges will not be permitted on clothing or personal belongings.
Communication between the Centre, Learner and Families
Learners are more successful in school when the important adults in their lives work together to support the efforts of the child. A concerted effort is made by the staff of the Centre to keep parents informed of skills, topics and activities being pursued and the
success each learner has achieving them.
Conferences, open houses, report cards, the master plan, shared google folders and newsletters are some of the ways parents can learn about the Centre experiences of their learner. A newsletter is emailed once every two weeks. In it you will find upcoming events, notification of changes of schedule and other pertinent information of programs and needs at the Centre.
The staff at the Centre welcomes parents to drop in, phone or email with any particular concerns.
Parent Advisory Council (PAC)
Meetings will be held three times a year: September, January and May/June. Dates will be announced in our newsletters, on our website and Facebook page. All parents/Guardians are invited to attend. These meetings will be a time for input from parents for feedback and ideas. All Parents/Guardians are eligible to be elected to the executive of the PAC. Parents/Guardians are encouraged to take an active role in the Centre.
Visitors: Visitors to the centre are always welcome. Please report to an administrator or mentor upon arrival.
Vandalism: Learners need to respect the centre building and facilities, and all other facilities used by the centre. Learners who willfully deface or damage any part of the building or equipment will be expected to make restitution for the damage done.
Accident Reports: Learners sustaining injury during centre activities must report the accident immediately to the adult in charge. Where no specific adult is in charge the report should be made to an administrator or mentor.
Clubs and Sports: Clubs in the centre are open to all learners who have an interestand/or are qualified to join. Each club requires a mentor or adult sponsor.
Lost and Found: A lost and found is kept and at the end of each semester all unclaimed items are destroyed or donated to charitable agencies.
Littering and Recycling: A clean and healthy environment is necessary for properliving. At the centre a sincere effort must be made by all to keep the building and grounds clean. Discarded items should be placed in the appropriate garbage or recycling containers.
Lockers: Learners are assigned lockers and must sign our locker contract and give us their locker combination. When it is deemed necessary by the administration, lockers can be opened by centre staff. Learners are responsible for the security of their personal items.
Centre books and other items: All items belonging to the centre should be cared for and returned in good condition. All signout protocol should be followed for items taken off centre ground.
15 Passenger Van Use Guidelines
1. Seven Summits Centre for Learning should ensure that operators of 15passenger vans are trained, experienced drivers (“…15passenger vans should be operated by ‘experienced drivers’ and noted that a commercial driver’s license is required to transport people for commercial purposes.”)
2. Driver’s will provide Seven Summits Centre for Learning with a driver’s abstract when they start to drive for Seven Summits Centre for Learning and then every September thereafter. For obtaining a driver’s abstract call 18006633051 with your driver’s license number and an email address to which they will send the abstract. The phone line is open from 8am7pm.
3. Driver’s will report any driving violations, convictions, or accidents within fifteen (15) days of any offence, conviction or occurrence.
4. Driver’s will fill in their driver log for hours on duty. All drivers operating under Seven Summits Centre for Learning’s safety certificate must operate within the hours of the service permitted by regulations. All drivers must be familiar with these regulations.
5. Drivers must ensure that they have done and recorded the required van safety check prior to driving the van.
6. As part of the safety check drivers must ensure that the tires are inflated to proper levels. (“…the NHTSA study found that 74 per cent of passenger vans had significantly missinflated tires. By contrast, 39 per cent of passenger cars were found with significant inflation problems. NHTSA research has consistently shown that improperly inflated tires can change handling characteristics, increasing the prospect of a rollover crash in 15passenger vans.”)
7. While driving 15 passenger vans, driver must obey all posted speed limits. Furthermore, when loaded to >50% capacity (8 passenger or greater) drivers should not exceed 80kph on windy roads.
8. Seven Summits Centre for Learning should have safety inspection paperwork in each Centre vehicle.
9. All occupants must wear seat belts at all times (“…people who wear their seat belts are about 75 percent less likely to be killed in a rollover crash than people who don’t.”)
10. If possible, have passengers and cargo forward of the rear axle.
11. Avoid placing loads on the roof. Seven Summits Centre for Learning will not have roof racks on any vans owned by the Centre. Seven Summits Centre for Learning will not use roof racks on any vans used by the Centre.
12. Drivers should be well rested and not use cell phones while driving, limit conversations with passengers, and limit drive time to eight hours per 24hour period.
13. Seven Summits Centre for Learning vans should be equipped with tires suitable for potential road conditions found in the West Kootenay Boundary area: studded winter tires during winter months and all seasons during all other months.
14. Seven Summits Centre for Learning will have a designated person to oversee the centre’s vehicle(s). Usually the Operations Manager. This person will ensure all paperwork, log books, driver’s abstracts and maintenance care logs are accurate and up to date.
15. A file will be held at the Centre for each driver of the Centre’s vehicle(s). A file will also be kept for each vehicle under ownership of Visions for Small Schools Society.
Board/Staff Conflict of Interest Guidelines
A conflict of interest is a breach of an obligation to the Centre which has the effect, or intention, of advancing one’s own interest or the interest of others in a way detrimental to the interest of the Centre. Conflicts of interest and the appearance of conflicts of
interest must be avoided.
The proper operation of a democratic charitable board and any endeavour it operates requires that elected and appointed directors, staff and contractors be independent, impartial and duly responsible to the organization. To this end, it is imperative that:
● Board decisions and policies are made through the proper channels of the organization’s structure.
● Board, staff and contractors’ positions shall not be used for personal gain and for gains of others associated with board members.
● The organization’s membership and public have confidence in the integrity and independence of the organization’s elected and appointed board members and officers, staff and contractors.
● It is the purpose of this policy to establish recommended rules or guidelines for all board members and officers; elected and appointed, and staff and contractors to follow when such issues should arise. This policy does not override the statutory requirement of any Court Rulings issued in determination of Conflict ofInterest and Bias. In the event of conflict with the Organization’s Policy,Legislation and Court Rulings, the latter two shall prevail.
1. Board Members, staff and contractors shall declare to the Board, at the first opportunity, their interest in any matter or thing that is before the Board or staff that may pose a disclosure of conflict.
2. If a question of a possible conflict of interest of a member of the board, staff and contractors is raised to the Board by someone other than that particular board member or staff/contractor, the Board shall notify the member or staff/contractor in writing as soon as possible.
3. The Board shall determine whether it is in the best interest to seek legal advice for the organization in cases of possible conflict of interest.
4. If legal advice is sought by a member of the board or staff and contractors from his or her own legal advisor as to conflict of interest the cost of such advice shall be paid for by the member or staff and contractors.
5. Board Members and staff and contractors shall not communicate information designated confidential to anyone unless such information has been declared public by the Board or such information is protected by the Freedom of Information Act.
6. Board Members shall not use the position of elected or appointed officer to secure special privileges, favours or exemptions for themselves, their associates, relatives, or any other person.
7. Staff and contractors shall not use their position to secure special privileges, favours or exemptions for themselves, their associates, relatives, or any other person.
8. Board Members shall avoid any situations that could cause a reasonable person to believe that the elected and appointed officers have brought conflict of interest, bias or partiality to a question before the Board, Organization or staff.
9. Where a Board Member is appointed by the Board as a representative of the Board in a capacity to liaise between another Organization and the Board, a conflict or bias shall not arise unless the board member is a member of the other organization and is also appointed as a member of that Organization’s Board of Directors wherein the Board Member shall leave the place of discussion and the meeting.
10. Board Members, for a period of twelve (12) months after leaving office, must abide by these ethical standards of conduct listed above, except those related to confidential information which shall apply in perpetuity.
11. Staff and contractors, for a period of twelve (12) months after leaving an employment or contract position, must abide by these ethical standards of conduct listed above, except those related to confidential information which shall apply in perpetuity.
12. Board Members and staff and contractors, prior to declaring a conflict of interest at a Board Meeting must complete the form, attached to this policy, and submit it to the President of the Board and accordingly declare briefly the nature of the conflict or bias to the Board before leaving the place of discussion and meeting.
Board Members and staff and contractors shall not assume that activities not covered by or specifically prohibited by these ethical standards of conduct, Conflict of Interest or by any legislation, are therefore condoned. It is the onus of the elected officers and staff
and contractors to seek clarification if in doubt.